Special Event Planning are a set of map features and tools that allow planners to create and 'stage' event preplans to be displayed on the operational map only when the event is actually 'In Progress'. It's part of the Preplan Module.
Created for tracking dozens of events related to Super Bowl 50, Special Event planning is being used for university and civic stadium events, marathons and races, farmers markets, public gatherings and protests, COVID shot events, active shoot scenarios, and more. It is ideal for preplanning reoccurring events.
ELECTRIC DAISY FESTIVAL event preplan 2021. Clark County, NV.
In order to make an entire event appear on your Intterra operational map, you need to keep in mind how our Special Event Planning tools work together. The overall workflow is:
- Add an Event to the map and
enter an event name (and optionally
other event info)
- Build out the plan, adding
event points, lines and areas, being
sure to associate each one to the
- Activate the event to appear
and/or be removed in Ops by editing
the Event icon by editing the Activate Now or Timing tabs
NOTE: If you are adding additional event preplans in the same vicinity, check out Planning for Multiple Special Events.
Follow these steps with the Preplans (PiP) workspace (or where your agency edits preplans):
Step 1 - Add Event
- Place an Event icon on the
map. Select the Level of Impact and locate it on the map. Check
out Adding to the
- This will open the editing
dialog. The most important
field is the Event
Name because this is how you
associate all of the features that are
pertinent to the event.
- If you plan to activate the plan using
date/time, you can fill in the Event
Times, found on the Timing tab now or edit later - see Step 3 below.
Step 2 - Build out the
- Add additional points, lines,
and labels. Check out Intterra Preplan
- Associate each added feature with
event. Again, the most
field to complete for each feature is
this is what
the event and event
you do, you’ll notice several fields
autofill with the information you
previously added for the Event (Site
Address, Event Number (for the case of
Commanding Agency, Contact Name,
Phone, Contact Email). This
reduce duplicate typing and can always
overridden should a specific feature
a different commanding agency than the
Step 3 - Activate the event to
appear and/or be removed in Ops 'In Progress' by
editing the Event icon
- Click on the Event icon on the
- Select the Event icon form the
selection panel to open the editing
- Choose manual or timed
- To manually activate the Event
plan click on the Activate Now tab and select
desired the Activate
- To use timing to activate the
Event plan click
on the Timing tabs
- Generally, users will only
have an In Progress event
displayed on their
operational map, so it
is our recommendation that
- You set the Date Event
Starts time to a
few hours earlier than the
- Only include
for Event Start and Event
- Date Planning Starts –
into a Planning status.
- Date Setup Starts –
into a Setup status.
- Date Event Starts –
- Date Event Ends –
features into a Teardown status.
- Date Teardown Ends –
into a Complete status.
The Other status indicates any errors in time/date entry.
- Times MUST be
time (from top to
the next time, the
go into an Other status.
- The timer tools that
for updating the
run ONCE per
past the hour mark –
this is to make sure
at the top of the hour
with the tools.
- When looking at the display
times will show local
display in UTC so that
show on the map at the
your time zone.