Special Event Planning are a set
of map features and tools that allow planners
to create and 'stage' event preplans to be
displayed on the operational map only when the
event is actually 'In Progress'. It's part of the Preplan Module.
Created for tracking dozens of events related to Super Bowl 50, Special Event planning is being used for university and civic stadium events, marathons and races, farmers markets, public gatherings and protests, COVID shot events, active shoot scenarios, and more. It is ideal for preplanning reoccurring events.

ELECTRIC
DAISY FESTIVAL event
preplan
2021. Clark
County, NV.
Overview
In order to make an entire event appear
on your Intterra operational map, you need
to keep in mind how our Special Event
Planning tools work together.
The overall workflow is:
- Add an Event to the map and
enter an event name (and optionally
other event info)
- Build out the plan, adding
event points, lines and areas, being
sure to associate each one to the
event
- Activate the event to appear
and/or be removed in Ops by editing
the Event icon by editing the Activate Now or Timing tabs
NOTE: If you are adding
additional event preplans in the same
vicinity, check out Planning for Multiple
Special Events.
Steps
Follow these steps with the
Preplans (PiP) workspace (or where your
agency edits preplans):
Step 1 - Add Event
- Place an Event icon on the
map. Select the Level of Impact and locate it on the map. Check
out Adding to the
Map.
- This will open the editing
dialog. The most important
field is the Event
Name because this is how you
associate all of the features that are
pertinent to the event.
- If you plan to activate the plan using
date/time, you can fill in the Event
Times, found on the Timing tab now or edit later - see Step 3 below.
- Save

Step 2 - Build out the
plan
- Add additional points, lines,
areas
and labels. Check out Intterra Preplan
Symbology for
reference.
- Associate each added feature with
the
event. Again, the most
important
field to complete for each feature is
the Event
Name since
this is what
associates it
the event and event
activation.
Also,
once
you do, you’ll notice several fields
autofill with the information you
previously added for the Event (Site
Address, Event Number (for the case of
multiple events/multi-agency
response),
Commanding Agency, Contact Name,
Contact
Phone, Contact Email). This
helps to
reduce duplicate typing and can always
be
overridden should a specific feature
have
a different commanding agency than the
event itself.

Step 3 - Activate the event to
appear and/or be removed in Ops 'In Progress' by
editing the Event icon
- Click on the Event icon on the
map
- Select the Event icon form the
selection panel to open the editing
dialog.
- Choose manual or timed
activation:
- To manually activate the Event
plan click on the Activate Now tab and select
the
desired the Activate
Status
- To use timing to activate the
Event plan click
on the Timing tabs
- Generally, users will only
have an In Progress event
displayed on their
operational map, so it
is our recommendation that
- You set the Date Event
Starts time to a
few hours earlier than the
actual start.
- Only include
timing
for Event Start and Event
Ends as
shown
below.
- Timing
Definitions:
- Date Planning Starts –
Moves
all
associated features
into a Planning status.
- Date Setup Starts –
Moves
all
associated features
into a Setup status.
- Date Event Starts –
Moves
all
associated features
into
an In
Progress status.
- Date Event Ends –
Moves
all
associated
features into a Teardown status.
- Date Teardown Ends –
Moves
all
associated features
into a Complete status.
- NOTE:
- Times MUST be
sequential. If
any
time (from top to
bottom)
comes
after
the next time, the
entire
event
will
go into an Other status.
- The timer tools that
are
responsible
for updating the
status
run ONCE per
hour, four
minutes
past the hour mark –
this is to make sure
that
anything
set
at the top of the hour
gets
included
with the tools.
- When looking at the display
service, these
times
will
be
in UTC.
When
looking
at
the editing
service,
these
times will show local
time.
The
time
tools
display in UTC so that
your
event
will
show on the map at the
right
time
for
your time zone.
- Save



The Other status
indicates any errors
in time/date entry.