How to plan when two or more events have the same location


Here’s the problem: I have a recurring event already planned out in the local stadium, but I need to add two more recurring events without deleting features from the other event.

Here's the solution: This workflow consists of two editing layers connected to the same tables: Special Event Planning and Coincident Event Planning.

This means that no data is in a separate table so, if you hit delete, it’s gone from both layers.  The workflow stays the same:
  • Add a Special Event starting with the main event point.
  • Add any features you want from Points, Lines, and Areas and associate them to the main event via Event Name,


So, what’s the difference?  Now, you’ll see a field called Edit Mode.  This is in its own section, so it will be easy to locate.  There are two options: Normal and Coincident.

This field controls what layer you see data in.  No matter the value (Normal or Coincident), all events will show up in the Special Event Planning layer.  The other layer – Coincident Event Planning – will only display those incidents in the Coincident edit mode.  This field ONLY needs to be updated on the Event Point, a backend process will update this value for all features tied to the main event by Event Name:


Workflow:
  1. Log into the workspace used to plan special events (typically Plans or Preplans).
  2. Navigate to the location where multiple events are taking place.
  3. Select the main event point of interest and change the EditMode to edit this in isolation.
    1. If you need to add a new Event Plan where one already exists, change the existing plan’s EditMode to Normal.  Then add a brand new Event point from the Coincident Event Planning layer.  (See the below image)  Continue adding features from this layer.
    2. If you want to add, remove, or update features in an existing Event Plan where multiple plans exist, change the EditMode to Coincident of the plan that you need to edit and ensure all other Event Plans are in Normal  EditMode.
  4. Once the Special Event Point is saved, turn off the Special Event Planning layer and ensure that the Coincident Event Planning layer is the only one that is turned on.  This will make all features in Normal EditMode "disappear" from the screen and you now can only edit features in Coincident EditMode.
  5. Once you are finished editing, you can either leave the mode as Coincident or Normal; the regular editing service will display both events but they will populate in the display services as usual.  The only reason you would need to change the EditMode back to Normal is if you needed to edit a different Event in the same location.